Executive Secretary - Αθήνα (ΚΩΔ:504)

Τhe Voluntary Organization for Children “The Smile of the Child” is looking for the ideal candidate to fill in the position of Executive Secretary in Athens

 

        Main duties and responsibilities

• Prepare correspondence and compile data for reports, meetings, events and presentations.
• Perform daily communication with the Chairman’s contacts, projecting a professional image through in-person and phone interaction.
• Coordinate and maintain Chairman's calendar.
• Liaise with governmental, media and international contacts and compile the Chairman’s daily correspondence.
• Arrange with international travel, hotel bookings and itinerary and related accommodation for international visitors.
• Coordinate meetings and conferences in collaboration with the relevant departments.
• Compile and prepare all necessary documentations/material required for the Chairman’s internal and external meetings in cooperation with relevant departments.
• Participation in internal and external meetings and follow-up on pending matters resulting from those, in cooperation with relevant departments.
• Capability in setting priorities.
• Perform general office duties (faxing, mailing, and filing).  
• Keeping hard copy and electronic filing data.
• Assistance in events of the organization.
• Other office management duties as assigned.

 

Knowledge and skills requirements  

• A minimum of 3-5 years of executive secretarial experience is a prerequisite.
• Excellent written and spoken language and communication skills in English and Greek are mandatory
• Good organizational and communication skills
• Integrity and confidentiality
• Strong computer literacy, including Microsoft Office Packages
• Flexibility in schedule and ability to work with tight deadlines.

 

How to apply

Candidates should submit their resume to [email protected] referring the code 504.

Recommendation letters may be requested.

 The information you submit will only be used by the Child of the Smile and will be deleted after 6 months.