Position Overview:

The University of Nicosia invites applications for the role of Executive Assistant to the President, based at the UNIC Athens Campus. The successful candidate will provide high-level administrative and executive support to the President and the Senior Management team.

The role supports the day-to-day coordination of executive activities, governance processes, and administrative operations, working closely with senior leadership and key stakeholders.

Key Responsibilities:

• Organize and monitor the daily obligations, priorities, and schedule of the President and the Senior Management Team.

• Manage calendars, appointments, meetings, and conferences, ensuring accurate planning and coordination.

• Participate in Governing Board and Coordinating Body meetings, take notes, and prepare minutes and follow-up actions when required.

• Track tasks, deadlines, and pending matters, and prepare reports according to the instructions of the President of UNIC Athens.

• Handle incoming and outgoing communication, including emails, phone calls, letters, and packages, with proper prioritization.

• Act as a key point of contact between senior management, internal teams, and external partners.

• Maintain and manage electronic and hard-copy filing systems, ensuring records are well organized, secure, and easily accessible.

• Support and monitor ad-hoc projects assigned by the management team.

• Coordinate travel arrangements for the President and senior executives, including scheduling and logistics.

• Support the organization of internal and external meetings, executive events, and official gatherings.

• Handle confidential documents and sensitive information with the highest level of discretion.

• Conduct research and prepare presentations, reports, and briefing materials as assigned.

 Academic Qualifications:

• Bachelor's Degree in Business Administration, Management, Public Administration or a related field.
• A Master’s Degree will be considered an advantage

Job-specific skills:

• Proven experience in executive secretarial, administrative, or operations support roles.

• Excellent command of English and Greek, both written and verbal.

• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and digital communication tools.

 Personal Qualifications:

• Reliable, professional, and service-oriented, with a strong sense of responsibility.

• Strong organizational and multitasking skills, with attention to detail.

• Able to manage multiple priorities and meet deadlines in a fast-paced executive environment.

• Practical, solution-focused mindset, with the ability to anticipate needs and handle challenges calmly.

• High level of professionalism, discretion, and confidentiality.

• Collaborative team player, able to work effectively with senior leadership and diverse stakeholders.

• Clear, confident, and polite communication style.

Application Procedure:

Interested candidates are invited to apply by submitting the following documents:

• Cover Letter: Describe your interest in the position and how your background aligns with the role.
• Curriculum Vitae (CV): Detailed CV highlighting relevant experience and achievements.
• References: Contact information for at least two references.

 

How to Apply:

Please submit your application through our online recruitment system.

Application Deadline:

Review of applications will begin immediately and continue until the position is filled.

Only shortlisted candidates will be notified.