AB Vassilopoulos: A world of opportunities awaits you

At AB Vassilopoulos, we are more than 12,000 people sharing the same purpose: to give our best every day and make a difference in people's lives. With a presence across Greece - from stores and offices to distribution centers and our Home Shop Center with more than 500 Job roles we offer countless opportunities for growth, in an environment that respects and supports every team member. As part of the global Ahold Delhaize group and one of the most dynamic brands in Greece, we are proud to consistently be recognized as a Top Employer.

Become part of the #proudABers team!

The opportunity

As an HR Operations Specialist, you will be responsible for the full employee lifecycle, including hires, terminations and employment changes. You will ensure timely and accurate P/S ERGANI submissions and compliance with Greek labor legislation. You will also monitor regulatory updates and work closely with Payroll to support accurate processing and employee data integrity.

Your key responsibilities

Employee Lifecycle Administration

• Manage end‑to‑end hire and termination processes, including documentation, contract preparation/updates, onboarding/offboarding paperwork, and exit checklists.
• Maintain accurate and complete employee records in HRMS and personnel files, ensuring compliance and audit readiness.
• Prepare documentation for parental and student leave, calculate/recalculate prior work experience and manage matters related to Temporary Employment Agencies.
• Handle SEPENET submissions regarding permissions to work on a Sunday and work accidents.

P/S ERGANI (Π/Σ ΕΡΓΑΝΗ) Compliance

• Monitor regulatory updates and adjust internal processes to ensure ongoing compliance.
• Prepare, submit and archive all mandatory P/S ERGANI filings for hires, terminations, schedule changes and employment modifications within statutory deadlines.
• Execute the P/S ERGANI Retrospective Statement of Working Hours and Overtime (Απολογιστική Δήλωση Ωραρίων και Υπερωριών) with accurate and timely submissions.

Policy, Process, and Controls

• Ensure adherence to Greek labor legislation, internal HR policies, GDPR requirements, and audit standards.
• Support internal and external audits with complete and accurate documentation.

Stakeholder Collaboration & Service

• Collaborate with HRBPs, Payroll, and Line Managers on operational HR matters.
• Act as a Subject Matter Expert for employee inquiries related to contracts, changes, payroll topics and P/S ERGANI submissions.
• Provide clear status updates and metrics to stakeholders.

Who we are looking for

• BSc degree in Business Administration, Human Resources, Economics, or related field. MSc degree in Human Resources will be considered a plus.
• 3-5+ years of HR Operations/HR Administration experience in Greece, including hires, terminations, and employment changes.
• Previous experience using P/S ERGANI for statutory filings, compliance, monitoring and implementation of regulatory changes.
• Basic knowledge of Greek payroll processes (inputs, controls, timelines, statutory requirements).
• Working knowledge of Greek labor legislation and GDPR principles related to HR data.
• Hands‑on experience with HRMS systems (e.g., SAP SuccessFactors) and payroll systems/interfaces (e.g., Scan HRMS).
• Strong proficiency in Microsoft 365 (Excel, SharePoint, Teams, Outlook).
• Fluency in Greek and English (written and verbal).

Skills and attributes for success

• Operational excellence and compliance mindset | Ensure tasks are completed accurately and in line with HR policies and labor legislation.
• Time management | Prioritize tasks effectively, handle multiple responsibilities efficiently, and ensure accuracy in all deliverables.
• Authentic communication and stakeholder management | Deliver messages in a clear, compelling, and concise manner, listen actively.
• Problem Solving | Identify issues proactively, ensure accuracy and attention to detail, develop solutions, and implement them effectively.
• Continuous improvement mindset | Suggest and implement process enhancements to increase efficiency and quality in HR operations.
• Data integrity and confidentiality | Handle sensitive employee information with discretion and full GDPR compliance.

We care for you

Competitive remuneration package

A buddy will support you with your onboarding

Free lunch meals in our restaurant

Unlimited access to LinkedIn Learning programs

Health insurance

Available parking

Hybrid way of working

Wellbeing Program

A place where everyone belongs

All our candidates and employees are treated with respect and equality, regardless of race, color, religion, gender, sexual orientation, national origin, disability, or any other characteristic protected by law.

As part of our commitment to inclusion and equality, we have signed the Diversity Charter Greece, we are certified with the SHARE Equality Label and we are members of LEAD Network, recognizing our tangible actions toward a truly inclusive work environment.

*All applications are treated with utmost confidentiality