What you will do

• Receive tasks from Director and own them to completion (deliverables, uploads, evidence, reports).
• Maintain and update project trackers, dashboards, Gantt charts and a central project repository.
• Prepare concise status updates (weekly 1-pager) and escalate blockers.
• Manage deliverable submissions/uploads through portals.
• Organize meetings, agendas and minutes; follow up on action items.
• Monitor budgets, cost vs. plan and profit margins; prepare monthly reports and forecasts.
• Log and monitor risks; implement mitigation plans/contingency measures and flag critical issues.
• Support event/workshop logistics and pilot coordination.
• Ensure compliance with consortium/contract rules and document retention. 

What you will bring

• Degree in Business, Engineering, Economics or related.
• 2+ years in project support/coordination—ideally EU-funded projects (Horizon) or commercial projects.
• Strong Excel (pivot tables, formulas), familiarity with PM tools (Monday or similar).
• Experience with reports/deliverable submission workflows and document management.
• Excellent written & spoken English; other languages are considered a plus.
• Highly organized, proactive, able to close tasks with minimal direction.
• Presentation & facilitation skills (leading workshops / steering committees / progress meetings). 

What we consider a plus

• PM certification (PRINCE2/PMI) or exposure to Agile.
• Accounting or ERP exposure.Past success organising large hybrid events or multisite pilots.
• GDPR / data privacy awareness and handling experience.
• Experience in supporting projects similar to the ones AETHON executes.
• Second European language (French, German, Italian) beyond English & Greek.
• Experience preparing audit evidence or supporting external audits.
• Contract management / procurement exposure (RFPs, vendor follow-up).
• Strong stakeholder mapping / conflict-resolution examples.
• SQL, Python or Excel-advanced skills for basic analytics/forecasting.

What we offer

• Competitive full-time salary with an impactful bonus scheme and an extensive leaves’ plan;
• Vibrant, collaborative and forward-thinking work environment;
• Dynamic and fast-paced atmosphere where innovation is encouraged;
• Tools and resources you need to succeed in your daily responsibilities;
• Personalized continuous learning plan, supported by AETHON, to foster your professional growth;
• A clear leveling path taking you to the next of your career development;
• Friendly and inclusive culture that values teamwork, ownership and solution-driven thinking.

Please read the CV submission and processing terms carefully (https://aethon.gr/cv-submission-terms/) before sending your Curriculum Vitae.

Original Post: https://aethon.gr/2025/10/25/project-management-assistant/