At URBAN SUSTEMS we have a passion for more than just construction and meeting deadlines. We believe that innovation and sustainability are the cornerstones of a successful, long-term busines and we are committed to bringing these values to everything we do.
We are a team of dedicated professionals and we believe that together we can create a brighter, more sustainable future for our world. Our vision is to be a leader in creating sustainable and innovative solutions that exceed our customers' expectations. We understand that construction and project management can have a significant impact on the environment and the communities we serve, so we are dedicated to maximizing that positive impact.
We believe that every project is an opportunity for innovation. We are constantly pushing the boundaries of what is possible in construction and project management, embracing new technologies and seeking new solutions to complex problems. We strive to be at the forefront of sustainable and innovative practices in the industry, setting an example for others to follow.
Urban Systems team is growing and we are currently seeking for a professional to join us for the role of Administrative Assistant.
Responsibilities of the role:
- Administrative Support: Efficiently handle phone calls, emails, and correspondence related to construction projects ( eg, invoices etc.) Assist in the preparation and formatting of project documents, reports, and presentations. Schedule and coordinate meetings, project reviews, and site visits.
- Office Management: Oversee and manage office supplies, ensuring availability for both administrative and project needs. Act as the primary point of contact for office vendors, construction suppliers, and service providers. Collaborate with project managers to coordinate administrative aspects of construction projects. Assist in the organization and coordination of project-related events or meetings.
- Project Coordination: Assist project managers in maintaining project schedules, tracking milestones, and updating project documentation.
- Internal and External Communication: Disseminate project information internally and externally as needed. Coordinate project-related inquiries and direct them to the appropriate team members.
- Bachelor's degree in Business Administration, or a related field. Certifications/ Seminars in office administration is a plus.
- Minimum of 2 years of experience in n administrative support, especially in a construction or project management setting, is preferred.
- Strong organizational and time management skills with acute attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to adapt to changing priorities and handle multiple tasks simultaneously.
- Familiarity with construction project terminology and processes is an asset.
- Emphasis on teamwork and collaboration, promoting a positive and inclusive work environment.
- Demonstrated commitment to ethical business practices, honesty, and transparency.
What we offer:
- Competitive Salary: We offer a competitive salary package commensurate with your qualifications, experience, and the responsibilities of the role.
- Performance-Based Bonus: As a recognition of your exceptional performance and contribution to the company's success, we provide performance-based bonuses.
- Professional Development: We are committed to your growth and professional development. You will have access to training programs, workshops, and opportunities for career advancement within the company.
- Work-Life Balance: We understand the importance of maintaining a healthy work-life balance. Our flexible work arrangements and paid time off policies allow you to take care of personal commitments and recharge when needed.
- Collaborative and Inclusive Culture: Our company culture promotes teamwork, creativity, and innovation. You will be part of a diverse and inclusive team that fosters collaboration and mutual support.
- Recognition and Rewards: We celebrate individual and team achievements and provide recognition and rewards for exceptional performance and contributions.
- Modern and Sustainable Workplace: Our work environment reflects our commitment to innovation and sustainability. We provide modern technology, and environmentally friendly practices.
Interested candidates are kindly requested to submit their CV online to email@example.com (job code AA 23)
All applications will be treated with discretion and absolute confidentiality.
Urban Systems is an equal opportunity employer and does not discriminate against employees or applicants for employment on the basis of a person's race, color, religion, sex, nationality, ancestry, age, marital status, appearance or any other status protected by applicable law.