OLE SUMMARY

All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged and have the ability to impact the health and lives of millions of people. Pfizer, a global leader in the biopharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.


This Administrative Assistant role will be responsible for providing administrative support to the Customer & Commercial Creation Center. The role involves leading/supporting some project initiatives as well as day-to-day administrative responsibilities.


ROLE RESPONSIBILITIES

• Set up and maintain team collaboration areas to manage files, slides, pictures, etc
• Manage calendars for leadership
• Scheduling and coordinating in person and virtual meetings across teams including logistical support: attendees, conference rooms, refreshments, agenda, pre-reads and meeting notes.
• Proactively carry out administrative functions proficiently, and to complete quality work in a timely manner.
• Work across the administrative assistant pool to ensure continuity of support for global teams
• Coordinate domestic and internal travel for teams
• Manage supplies for team including managing orders through purchasing systems
• Manage team materials including organizational charts

Gather/collect, track, verify team information including organizational assignments, contacts, supplies needed, travel schedules, human resources related information, etc.

BASIC QUALIFICATIONS

• High School Diploma or equivalent
• 6+ years' experience as an executive administrative assistant or coordinator experience
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Teams, and OneNote
• Excellent attention to detail, time management, organization, and prioritization skills.
• Self-starter, proactive, solution-seeking attitude, anticipates team needs and actively identifies opportunities
• Strong verbal and written communication skills
• Ability to work effectively in a team-based environment and partner with internal/external stakeholders.

PREFERRED QUALIFICATIONS

Experience running small projects