We are seeking for a communicative, with strong organizational skills “Administrative Assistant” to join our team, in Piraeus offices.

Responsibilities & Duties

• Secretarial support
• Appointments’/Meetings’ organization and office’s calendar control
• Screening/handling telephone calls/emails and distribute correspondence
• Collection & dispatch of parcels, bunker oil samples, invoices, business documents etc.
• Responsible for distributing all the parcels, mails, invoices, OBLS, checks etc. to the appropriate person/dept. as well as, keeping a respective archive (received/sent docs)
• Customer service, welcoming guests, client’s “screening” and handover them to the respective dept. control-keeping of the customers’ volume, giving customers’ a priority number & collecting their delivery orders
• Order making for any kind of office need (stationary, cleaning equipment, cafeteria, IT)
• Person in charge for any technical & practical office malfunctions
• Invoices’ scanning, characterizing, archiving and organizing for the Finance department
• Pilot invoices’ scanning & preparation on a weekly basis
• Daily outdoor duties such as paying taxes, fees, going to the bank etc.
• Collection and deposit of cash & checks to the bank
• Partial back up for colleague who is in position of payable accountant when on leave
• Collaboration with cashier colleague for the returning of guarantees
• Scanning, archiving and organizing documents for the Export department
• Preparation of delivery order-documents for the Import department every morning

 Requirements & Skills:

• University Degree in Maritime Studies or Business Administration or relevant Degree
• Relevant professional experience from 1 to 2 years
• Excellent Command of Greek & English Language
• Proficient in Microsoft Office
• Time management & organization
• Positive mindset & team spirit

Benefits

• Competitive remuneration package
• Career development opportunities
• Excellent work environment