INGROUP, is currently seeking on behalf of its client, for a dynamic candidate to cover the following position:

Personal Assistant to the CEO

Location: Athens, Greece (City center)

 The role: The purpose of this role is to provide high level confidential support to the CEO by performing a full secretarial and administrative support in general, as well as ad hoc administrative tasks & secretarial support (front desk). This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key responsibilities:

Daily operations:

• Ensure that effective planning and administrative systems are in place and maintained efficiently and effectively.
• Coordinate meetings, conference calls, and interviews, by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Plan and organize travel and accommodation when required
• Provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required
• Assist with special projects; designing and producing complex documents, reports, and presentations.
• Perform ad-hoc administrative tasks & provide secretarial support.
• Order office supplies & consumables (stationery etc.)
• Greet visitors/clients with a positive and professional attitude.
• Coordinate office activities and operations.

Executive Support

• Complete a broad variety of administrative tasks for CEO including: managing an extremely active calendar of appointments
• Communicate directly, and on behalf of the CEO, with Board members
• Work closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully complete critical aspects of deliverables with a hands-on approach

Qualifications required:

• University degree (PA diploma or certification will be considered as an asset)
• At least 5-7 years of experience as an Executive Assistant or Personal Assistant to a C- level executive in a multinational environment.

• Advanced MS Office skills and calendar systems
• Excellent knowledge of Greek and English languages (written and oral)

• Familiarity with office gadgets and applications

Personal traits

• Ability to complete a high volume of tasks and projects with little or no guidance.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Strong communication, presentation & interpersonal skills (verbal & written)

• Excellent organization, planning, follow up & time management skills

• Attention & precision to detail & punctuality
• Proactiveness

The company offers

• Full time position (Monday-Friday)
• Permanent contract
• Competitive salary
• Prospects for growth & development

Interested candidates who believe they can respond assertively to the position requirements, are kindly requested to send their CV in english referring the position code HR 769.