Role:

The Front Office Administrator serves as the first point of contact for visitors and partners, ensuring professional front-desk operations and supporting the company's administrative and operational functions. The role is essential in maintaining efficient communication flow between departments and supporting day-to-day business activities.

Job Description:

• Act as the primary point of contact for visitors, ensuring a professional and welcoming environment
• Welcoming visitors, ensuring reception and common areas are maintained in a professional condition
• Manage incoming calls, emails, and correspondence, directing them to the appropriate departments
• Handle incoming and outgoing mail and courier services, recording registered mail in logbooks, tracking courier deliveries, and maintaining general filing systems.
• Prepare shipments for all vessels, including supplies and required office documentation.
• Maintain office records, documentation, and filing systems, ensuring the timely updating of company records, including operational logbooks (Blue Books) and vessel noon reports.
• Provide comprehensive secretarial support to company departments and coordinate with internal teams
• Coordinate meetings, appointments, and conference room scheduling
• Arrange hotel accommodation and taxi transportation for crew members visiting our office.
• File all supplier invoices in accordance with the DANAOS system protocol for the Accounting Department

Education, Key Skills & Competencies

• High level of personal integrity and confidentiality

• Excellent communication and interpersonal skills
• Strong organizational skills and ability to manage multiple tasks
• Professional demeanor and customer-service mindset
• Ability to coordinate across departments and manage priorities
• Bachelor’s Degree in Business Administration, Economics, Business Studies or related field
• Excellent command of English, both written and spoken (Proficiency level / C2)
• Proficiency in MS Office and office management systems
• A minimum of 4 years of relevant experience is required