Role:

The Personal Assistant to the Managing Director with HR & Administrative Support provides executive-level assistance while supporting key HR and administrative functions. The role is responsible for managing the MD’s schedule, facilitating cross-departmental communication, and assisting with HR processes, including recruitment coordination and employee records. The position plays an important role in ensuring smooth daily operations, organizational efficiency, and confidentiality.

Job Description:

• Provide high-level personal and administrative support to the Managing Director
• Managing the MD’s calendar, meetings, and appointments
• Coordinate internal and external communications on behalf of the Managing Director
• Handle incoming correspondence, emails, and phone calls, ensuring proper follow-up
• Organize travel arrangements, itineraries, and related logistics
• Act as a liaison between the Managing Director and company departments
• Prepare reports, presentations, correspondence, and confidential documents
• Coordinate office administration activities and support operational workflow
• Support HR-related functions, including recruitment coordination (job ads, CVs collection, arranging interviews with relevant office departments) and onboarding processes
• HR review and management of employee contracts in a diagnostic center
• Monitor and maintain staff attendance and leave records for all employees.
• Assist in maintaining employee records and HR administrative documentation
• Maintain confidentiality of sensitive company and personnel information

Education, Key Skills & Competencies

• High level of personal integrity and confidentiality

• Professional demeanor and excellent communication and interpersonal skills
• Strong organizational skills and ability to manage multiple tasks
• Ability to coordinate across departments and manage priorities
• Bachelor’s Degree in Human Resources Management, Business Administration, or related field
• Excellent command of English, both written and spoken (Proficiency level / C2)
• Proficiency in MS Office and office management systems
• A minimum of 4 years of relevant experience is required