Optimal on behalf of its client, a leading international marine bunkers and lubricants consulting company serving the global shipping market, is seeking an Administrative Assistant to join their team.

Key Responsibilities

• Serve as the first point of contact, handling incoming phone calls and emails
• Welcome and assist visitors, ensuring a positive first impression
• Coordinate and maintain meeting room schedules and arrangements
• Monitor and manage office supplies, placing orders when necessary
• Maintain accurate and well-organized filing systems (both digital and physical)
• Provide day-to-day administrative support to the team
• Assist in the coordination of marketing and communication activities
• Handle sensitive and confidential information with discretion

Requirements

• Bachelor’s degree in Βusiness Αdministration, Communications, or a related field
• 1-2 years of experience in office administration or business support roles
• Proficiency in MS Office Suite
• Excellent command of English language
• Strong organizational skills and attention to detail
• Effective interpersonal and communication skills, with a customer-oriented approach
• Ability to handle multiple responsibilities and prioritize tasks efficiently

Company offers

• Competitive remuneration package
• Opportunities for professional development and continuous training
• Exposure to a structured and dynamic work environment
• Supportive and collaborative working culture
• Career growth prospects within the organization

About Optimal

Since 2005, Optimal has provided unparalleled, bespoke HR services to large organizations and SMEs operating in the EMEA region. We pride ourselves on delivering a 360° business support platform to our clients through 6 service divisions:

• Talent Acquisition
• HR Strategy & Talent Development
• Learning & Development
• Workforce Management
• Recruiting
• Outplacement