Admin & Operations Coordinator

At thespelas.com, we are looking for an Admin & Operations Coordinator to support the smooth day-to-day operations of our growing team.

This role is ideal for someone who enjoys bringing structure to daily work, supporting teams, and ensuring that operational and administrative processes run efficiently in a dynamic technology environment.

About Us

thespelas.com, a dynamic IT & Business Consulting firm, is seeking talented individuals to join our passionate tribe. At thespelas.com, we are pioneers in the world of business transformation. Our services include business consulting, process digitalization, workflow optimization, automation, and integration. We operate across diverse industries, and our commitment to innovation, growth, and technology sets us apart.

What You’ll Do

Administrative & Office Operations

• Coordinate day-to-day administrative activities across the company
  
  
• Create and maintain well-structured documentation and internal records
  
  
• Support leadership with meeting coordination and administrative tasks
  
  
• Manage relationships with office vendors and service providers
  
• Oversee office logistics and workspace needs
  
• Assist with expenses reports, accounts payable, accounts receivable
  
  

Procurement & Office Supplies

• Manage purchasing of office supplies, equipment, and operational materials
  
  
• Coordinate orders with vendors and suppliers
  
  
• Track and manage inventory of essential office items
  
  
• Ensure teams have the resources they need to operate efficiently
  
  

Operational Support

• Assist with onboarding logistics for new employees
  
  
• Coordinate equipment and internal access for team members
    
• Support internal documentation and operational processes
  
  
• Help ensure workflows are organized and running smoothly
  
  
• Provide general operational support to leadership and teams when needed
  
  

What We’re Looking For

• Minimum 3–5 years of experience in administration, operations, or business support roles
  
  
• Strong organizational and multitasking skills
  
  
• Excellent attention to detail
  
  
• Clear and professional communication skills
  
  
• Ability to work independently and prioritize tasks
  
  
• Comfortable working in a fast-paced startup environment
  
  
• Experience with Google Workspace 
  
  
• Excellent written and verbal English is mandatory

What Success Looks Like

• Administrative and operational tasks are handled reliably
  
  
• Office needs and supplies are always well managed
  
  
• Internal documentation and processes remain organized
  
  
• Teams are supported with minimal operational friction