ICAP Executive Search & Selection is one of the premium consultancies and part of ICAP People & Employment Solutions, the largest HR Services Provider in Greece and Cyprus. With more than 50 years of experience, we specialize in assessing and recruiting Senior to Middle-Level Executives across all sectors.

ICAP Executive Search, on behalf of our client, a leading multinational group in the Oil & Gas industry, we are seeking to recruit a highly skilled and experienced Executive Assistant to a Global Business Unit Head based in Europe. The successful candidate, based in Athens, will act as a trusted partner, ensuring the effective management of priorities, seamless communication, and the smooth execution of day-to-day operations at a global level.

Executive Assistant (Ref.6015/EA/ESS/GR)

Key Responsibilities:

• Provide high-level administrative support, including calendar management, meeting scheduling, and coordination of complex travel arrangements.
• Prepare, review, and edit correspondence, reports, presentations, and other confidential documents with accuracy and attention to detail.
• Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Monitor and prioritize incoming requests (phone, emails, face-to-face etc.), ensuring the efficient allocation of time.
• Support the preparation and organization of internal and external meetings, client/external stakeholders’ relations activities, and other senior-level engagements.
• Conduct research and compile briefing materials to facilitate informed decision-making.
• Organize events.
• Handle sensitive information with the utmost discretion and confidentiality.
• Assist in planning, coordinating, and monitoring strategic initiatives and special projects.
• Handle family and private matters, such as travel arrangements, home affairs, family schedules and activities etc. 

Qualifications:

• Proven experience as an Executive Assistant supporting C-level or senior executives, ideally in a multinational environment.
• Ability to work independently while exercising sound judgment and initiative.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills, with attention to detail.
• High level of professionalism, integrity, and discretion.
• Proficiency in MS Office and other productivity tools.
• Fluency in English is required; good knowledge of French is strongly preferred.