Founded in Athens in 2002, PharOS is a privately owned pharmaceutical Company, developing and supplying generics value added products with a global portfolio. Our expertise covers all aspects of product development from API sourcing up to market release.  We provide a broad portfolio of products and intellectual property to leading pharmaceutical companies.

At PharOS, we have a highly skilled workforce of more than 400 professionals. Biologists, Chemists, Pharmacists, scientists all focused on developing and placing in the market top quality generic and other value-added pharmaceuticals that improve the lives of patients in more than 98 countries. Our people are our core competitive advantage that helps us be one of the fastest growing pharmaceutical development companies in Europe.

For PharOS our customers, are our partners! Our aim is to extend the lifecycle of the product, as our people are able to provide an exceptional level of customer service and support, based on their expertise and professionalism.

PharOS is seeking for an Administrative Assistant (R&D Dpt) as follows:

Administrative Assistant (R&D Dpt)

Role & Responsibilities

• Provides administrative Support on the R&D Division of the company pertaining to documentation, Photocopies, Printing etc.
• Provides full support in executing VISA Issuance for R&D Visitors.
• Obtains signatures (internal & external) and follows-up agreements/documentation until duly signed hard copies are received, scanned and archived followed by internal notification to the relevant parties. Provides general Support on the R&D personnel for executing their roles.
• Maintains the samples’ R&D warehouse in terms of digital tracker and physical storage
• Handles the R&D related samples and consumables either passing through PharOS offices/Warehouse/Storage Area or need to be coordinated from dispatch to recipient port (Docs, Data Loggers, keep sender and recipient updated).
• Welcomes and assists guests during visits of external parties throughout the R&D and the remaining company's departments when requested to do so.
• Is responsible for arranging the shipment and tracking of Clinical samples to and from manufacturing sites and/ or the CROs (shipment docs & Invoices, data loggers, isoboxes etc).
• Handles Reference Product photos used in all studies: Carton boxes, blisters, PILs & purchasing invoices
• Answers incoming calls and redirects them or keeps messages.
• Provides support to the general administration when necessary.
• Supports Accounting department on invoice characterization regarding R&D’s invoices.

Experience & Qualification

• Academic background in a relevant field
• Excellent English oral communication and writing skills, especially in business correspondence
• One (1) year of relevant experience, preferably within a well-established pharmaceutical company
• PC literacy (ERP, Word, Excel, PowerPoint etc.)
• Organizational skills, team working spirit
• Ability to work efficiently within cross-functional teams and deliver under specific deadlines

PharOS Ltd Offers

• Remuneration package will be structured in alignment with the candidate's profile and prior experience
• Βonus based on performance
• Private Health & Medical Insurance including a 24/7 support Line
• Daily free transportation from/to the Company's HQs to nearby public means of transportation
• Canteen with discounted prices and daily cooked meals
• Continuous training
• Friendly and challenging working environment

PharOS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability.

Please note that your resume and any personal information you have provided will be stored in our system for a period of one year, after which it will be deleted.