Responsibilities:

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Ordering and organizing office supplies as needed
• Coordinate with IT department on all office equipment while maintaining the IT inventory up to date
• Coordinate with Operations and Finance departments for budgeting
• Perform receptionist duties in a professional and polite manner: greet visitors, answer and direct phone calls
• Provide administrative support to cross-functional teams, facilitating effective communication and collaboration
• Identify opportunities for process and office management improvements
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Plan and execute company events, meetings, and conferences to enhance team engagement and communication
• Manage travel arrangements for employees, including booking accommodations, coordinating itineraries and visa processes
• Assist with onboarding processes for new hires, ensuring a seamless integration into the company culture
• Maintain employee records and support HR initiatives as needed
• Participate in the recruiting process, arrange interviews, gather evaluations of candidates, maintain office policies as necessary
• Plan in-house or off-site activities, ie parties, celebrations and conferences
  
  

Minimum Requirements:

• Minimum 3-5 years proven experience in an administrative/office management role within the IT industry
• Bachelor's degree in business administration, communications, or a related field
• Exceptional attention to detail
• Strong organizational and time management skills, and excellent multitasking ability
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Maintain confidentiality of company information
• Proficient with Microsoft Office and Google products
• Proficient in English both verbally and written. Any other language is considered a plus.

What we offer:

• Competitive salary and additional benefits and perks.
• Long-term challenging job
• Extensive learning opportunities
• Free drinks, coffee and snacks
• Paid Leave, sick leave and vacation time
• Inclusive Team Culture

If this sounds interesting, please send your CV to recruit@validata-software.com quoting ‘GR-OM2025’ in the subject.