The candidate will provide crucial administrative support to the Senior Executive Assistant and contribute to the overall efficiency and effectiveness of the executive office. This position requires a proactive individual with exceptional organizational skills, strong communication abilities in both Greek and English languages, and the capacity to handle sensitive information with discretion and confidentiality.
Key Responsibilities:
Calendar Management:
- Assist in scheduling meetings, appointments, and events for the Senior Executive Assistant.
- Coordinate and manage complex calendars, ensuring all appointments are scheduled efficiently.
Communication:
- Act as a liaison between the Senior Executive Assistant and internal/external stakeholders.
- Draft and edit correspondence, emails, and other communications on behalf of the executive team.
Document Management:
- Organize and maintain files, documents, and records in both physical and electronic formats.
- Prepare and review documents, reports, and presentations as needed.
Travel Coordination:
- Assist in making travel complex and demanding arrangements, including booking flights, hotels, and transportation.
- Prepare travel itineraries and ensure all necessary documentation is in order.
Meetings Support:
- Coordinate logistics for meetings, including room reservations, technology setup, and catering if necessary.
- Attend meetings as required, take minutes, and distribute them to relevant parties.
Administrative Support:
- Handle general administrative tasks, such as answering phones, managing mail.
- Undertake special projects and assignments as directed by the Senior Executive Assistant.
Qualifications:
- Proficient in English with an ideal preference for bilingual proficiency.
- Proven experience as an Administrative Assistant or similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- High level of attention to detail and accuracy.
- Proactive and self-motivated with a positive attitude.
- Ability to work effectively in a fast-paced environment.
Education and Experience:
- Minimum of 2 years of administrative experience.
- Bachelor's degree in Business Administration or a related field is preferred.
If you are a dedicated and efficient professional with a passion for providing top-notch administrative support, we invite you to apply for this exciting opportunity to contribute to the success of our executive office.