Job Summary

Responsible for the day-to-day processing of supplier invoices and payments, ensuring that all payables are recorded accurately, supported by proper documentation, and settled on time. The role works closely with Purchasing, Receiving, Cost Control and other departments to resolve invoice and payment issues efficiently.

Key Duties & Responsibilities

• Process supplier invoices accurately and in a timely manner to ensure on-time payments.
• Verify invoices against approved Purchase Orders, Goods Receiving Notes and supporting documentation before processing.
• Identify and follow up on discrepancies between invoices, POs and receipts.
• Prepare and process supplier payments in line with approval limits and internal controls.
• Ensure all payments and transactions are properly recorded in the accounting records.
• Follow up on outstanding, unreleased or pending supplier payments.
• Liaise with suppliers to resolve invoice or payment-related queries promptly.
• Coordinate with Purchasing, Receiving and Cost Control on invoice, PO and receiving issues.
• Prepare monthly accruals for goods or services received but not yet invoiced.
• Assist in the preparation of AP reconciliations, aging reports and supporting schedules.
• Support internal and external audits by providing AP documentation and schedules.
• Maintain proper filing and record-keeping of all Accounts Payable documents.
• Ensure confidentiality of all financial and supplier information.
• Perform ad hoc duties and support Finance projects as assigned by the Line Manager.

        Skills, Experience & Qualifications

• Bachelor’s degree in Accounting, Finance or related field.

• Minimum 2 years’ experience in Accounts Payable or a similar accounting role, hotel experience strongly preferred.

• Good knowledge of basic accounting and accounts payable processes.
• Good command of English (written and spoken).
• Strong attention to detail, organization and time management skills.
• Ability to communicate effectively with suppliers and internal departments.
• Strong Excel skills and good knowledge of Microsoft Office.