Job description & responsibilities:

• Support HR administration, including preparation of necessary recruitment documentation, creation of new employee files and data registration in HR systems
• Prepare employment contracts and amendments, related HR decisions and coordinate approvals from Top Management
• Follow up on contract updates and liaise with department Managers as needed
• Support administrative personnel processes (e.g. transfers, promotions, etc.) by updating records and issuing relevant documentation
• Update and maintain employee records in HR systems (both electronic and physical files)
• Assist with monthly overtime checks and help with monthly timesheet closures
• Ensure that the digital card system aligns with labor laws, monitor accurate tracking of working hours & overtime, and conduct regular audits
• Collect, maintain, and analyze HR statistical data and prepare periodic HR reports as required
• Contribute to the implementation of all company's policies and regulations
• Monitor all HR related company decisions and contribute to the proper application of applicable Collective Labor Agreements
• Participate in ad-hoc HR administrative tasks, depending on department needs

Job Requirements & Preferred skills:

• Bachelor’s degree in Business Administration, Accounting, Finance, Economics, Psychology, Law, Science or a related field
• Master's Degree in Human Resources Management
• 1–3 years of experience in an HR administrative or similar role in a large organization
• Understanding of HR administrative processes, employment contracts, and personnel documentation
• Familiarity with labor laws and Collective Labor Agreements is an advantage
• Experience working with HR systems and strong data entry accuracy
• Experience in managing and maintaining digital work cards and related employee attendance/timekeeping systems will be considered positively
• Proficiency in MS Office applications (Word, Excel, PowerPoint and Outlook)
• Excellent knowledge of English language
• Good organizational skills with the ability to manage multiple tasks and meet deadlines
• High level of confidentiality, professionalism and attention to detail
• Strong communication and interpersonal skills, with the ability to work effectively with employees and management
• Ability to work independently as well as part of a team