We are seeking a highly organized and proactive Executive Assistant to provide administrative and operational support to the CEO. This is an on-site role at our Athens office, requiring a detail-oriented professional with excellent communication and multitasking abilities.

Administrative & Organizational Support

• Manage the CEO’s calendar, schedule meetings, and handle travel arrangements.
• Attend board meetings, take minutes, and ensure follow-ups on action items.
• Maintain and update filing systems.
• Oversee office operations, ensuring smooth administrative processes.
• Monitor and ensure compliance with office procedures and internal policies.

Client & Stakeholder Communication

• Act as a liaison between the CEO and clients, bankers, and legal advisors.
• Attend client meetings in English and provide follow-up support.
• Handle emails, correspondence, and other communications with discretion.

Financial & HR Support

• Issue invoices, process payments, and liaise with local authorities.
• Oversee bank accounts, loans, and financial documentation.
• Support HR processes, including onboarding, payroll, and recruitment coordination.

Project & Task Management

• Track project progress, delegate tasks, and ensure deadlines are met.
• Undertake special projects as assigned by the CEO.
• Prepare reports, presentations, and documents for meetings.
  
  
  

  Required Qualifications & Skills

  Must-Haves

  ✅ Proven experience as an Executive Assistant, Personal Assistant, or Office Manager
  ✅ Exceptional organizational and time-management skills
  ✅ Strong written and verbal communication in Greek & English
  ✅ Proficiency in MS Office (Word, Excel, Outlook)
  ✅ Ability to handle confidential information with discretion
  ✅ Tech-savvy and comfortable using CRM systems and modern collaboration tools

  Nice-to-Haves

  ✔️ Experience in finance or professional services
  ✔️ Familiarity with basic accounting and bookkeeping
  ✔️ Experience liaising with legal advisors, bankers, and stakeholders
  
  
  
  

  Why Join Us?

  🎯 Competitive salary based on experience
  📈 Career growth and development opportunities
  🤝 Dynamic and collaborative work environment
  🏢 Centrally located office in Athens