The ideal candidate will be exceptionally organized, proactive, and capable of handling both business-related and personal matters with professionalism, urgency, and confidentiality.

Key Responsibilities

Executive Support

- Manage complex calendar scheduling, prioritizing time-sensitive meetings across time zones

- Draft, proofread, and manage internal/external communications

- Organize and prepare materials for investor meetings, board calls, and international conferences

- Track action items, deadlines, and deliverables across departments

Travel & Logistics

- Plan and coordinate complex international and domestic travel

- Prepare detailed itineraries and handle last-minute changes with agility

Office & Administrative Tasks

- Maintain executive files, confidential documents, and correspondence

- Liaise with legal, finance, and business teams for signature processes and document control

- Support administrative tasks including invoice management, expenses, and compliance follow-up

Personal Assistance

- Support personal scheduling, reservations, and logistics

- Handle confidential errands and assignments related to private matters

 

Required Qualifications

- 5+ years of experience in an Executive Assistant or PA role, ideally in pharma, legal, finance, or VC/startup environments

- Native-level Greek and fluent English (spoken and written)

- Mastery of Microsoft 365 suite (Outlook, Word, Teams, SharePoint, Planner)

- Proven ability to handle confidential information with discretion

- Excellent written and verbal communication skills

- Strong time management, reliability, and multi-tasking ability

 

Preferred Traits

- High emotional intelligence and diplomacy

- Solution-oriented, proactive mindset

- Structured and resourceful, even under pressure

- Graceful handling of high-profile stakeholders