The candidate will provide crucial administrative support to the Senior Executive Assistant and contribute to the overall efficiency and effectiveness of the executive office. This position requires a proactive individual with exceptional organizational skills, strong communication abilities in both Greek and English languages, and the capacity to handle sensitive information with discretion and confidentiality.

Key Responsibilities:

Calendar Management:

• Assist in scheduling meetings, appointments, and events for the Senior Executive Assistant.
• Coordinate and manage complex calendars, ensuring all appointments are scheduled efficiently.

Communication:

• Act as a liaison between the Senior Executive Assistant and internal/external stakeholders.
• Draft and edit correspondence, emails, and other communications on behalf of the executive team.

Document Management:

• Organize and maintain files, documents, and records in both physical and electronic formats.
• Prepare and review documents, reports, and presentations as needed.

Travel Coordination:

• Assist in making travel complex and demanding arrangements, including booking flights, hotels, and transportation.
• Prepare travel itineraries and ensure all necessary documentation is in order.

Meetings Support:

• Coordinate logistics for meetings, including room reservations, technology setup, and catering if necessary.
• Attend meetings as required, take minutes, and distribute them to relevant parties.

Administrative Support:

• Handle general administrative tasks, such as answering phones, managing mail.
• Undertake special projects and assignments as directed by the Senior Executive Assistant.

Qualifications:

• Proficient in English with an ideal preference for bilingual proficiency.
• Proven experience as an Administrative Assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• High level of attention to detail and accuracy.
• Proactive and self-motivated with a positive attitude.
• Ability to work effectively in a fast-paced environment.

Education and Experience:

• Minimum of 2 years of administrative experience.
• Bachelor's degree in Business Administration or a related field is preferred.

If you are a dedicated and efficient professional with a passion for providing top-notch administrative support, we invite you to apply for this exciting opportunity to contribute to the success of our executive office.